IDAHO SOCIETY FOR CLINICAL SOCIAL WORK, INC. BYLAWS
TABLE OF CONTENTS
ARTICLE i. NAME
ARTICLE ii. USE OF NAME 1
ARTICLE iii. JURISDICTION
ARTICLE IV. PURPOSES
ARTICLE v. MEMBERSHIP
Section 1. DEFINITION OF CLINICAL SOCIAL WORKERS
Section 2. MEMBERSHIP
ARTICLE VI. BOARD OF DIRECTORS
Section 1. COMPOSITION OF BOARD
Section 2. POWERS OF THE BOARD
Section 3. MEETINGS OF THE BOARD
Section 4. VACANCIES ON THE BOARD
Section 5. QUORUM
ARTICLE VII. OFFICERS
ARTICLE VIII. POWERS AND DUTIES OF OFFICERS
Section 1. PRESIDENT
Section 2. VICE PRESIDENT
Section 3. SECRETARY
Section 4. TREASURER
ARTICLE IX. NOMINATIONS AND ELECTIONS
Section 1. NOMINATING COMMITTEE
Section 2. DUTIES
Section 3. SLATE
Section 4. ELECTION
ARTICLE X. COMMITTEES OF THE BOARD
Section 1. STANDING COMMITTEES
Section 2. EXECUTIVE COMMITTEE
Section 3. SPECIAL AD HOC COMMITTEES
ARTICLE XI. SOCIETY MEETINGS
Section 1. QUARTERLY MEETING
Section 2. SPECIAL MEETINGS
Section 3. CALLING OF MEETINGS
Section 4. QUORUM
Section 5. PARLIAMENTARY PROCEDURE
Section 6. ELECTRONIC MEETINGS
ARTICLE XII. DUES
Section 1. AMOUNT
Section 2. SPECIAL PROJECTS
ARTICLE XIII. AMENDMENTS TO BYLAWS
ARTICLE XIV. REPRIMAND AND REMOVAL FROM OFFICE
Section 1. REPRIMAND
Section 2. REMOVAL FROM THE BOARD OF DIRECTORS
ARTICLE XV. REMOVAL FROM MEMBERSHIP
ARTICLE XVI. MISCELLANEOUS
ARTICLE XVII. BUDGET
Section 1. APPROVAL
Section 2. UNBUDGETED EXPENDITURES LESS THAN 5%
Section 3. UNBUDGETED EXPENDITURES MORE THAN 5%
IDAHO SOCIETY FOR CLINICAL SOCIAL WORK, INC.
ARTICLE I: NAME
The name of this organization shall be the “Idaho Society for Clinical Social Work, Inc.” It will be referred to hereafter as the Idaho Society.
ARTICLE II: USE OF NAME
The Idaho Society for Clinical Social Work, Inc. The name of the Idaho Society shall not be used in connection with any enterprise or legislature matter unless such action has been authorized by the Idaho Society, its Board of Directors, or Executive Committee.
ARTICLE III: JURISDICTION
The territory within which the Idaho Society shall have jurisdiction shall be all of Greater Idaho State, including all counties and cities. Qualified persons who live within this jurisdiction may be admitted to membership in the Idaho Society.
ARTICLE IV: PURPOSES
The purposes of the Idaho Society shall be those set forth in the Articles of Incorporation and shall include promotion and advancement of the specialization of clinical practice within the social work profession. To that end, the Idaho Society shall seek the following objectives: Promoting the highest education and training standards for clinical social workers; contributing to the advancement and dissemination of clinical social work knowledge; promoting the highest standards of clinical social work practice; educating the public regarding the competency of clinical social workers to diagnose and treat mental and emotional disorders; pursuing the licensure and vendorship authority of clinical social workers; working for the provision of adequate health insurance coverage for the treatment of mental and emotional disorders and of substance abuse on both the state and national levels; and maintaining liaison with other health care professions on issues of common concern.
ARTICLE V: MEMBERSHIP
- SECTION 1. DEFINITION OF CLINICAL SOCIAL WORKERS
- A Clinical Social Worker:
- Holds a Master’s Degree or Doctorate in Social Work with a concentration in direct practice from a graduate school of social work, accredited by a) The National Council of Social Work Education; or b) is a candidate for accreditation by the National Council of Social Work Education, and is pending.
- Has had minimum of two years of post-graduate supervised clinical practice.
- SECTION 2. MEMBERSHIP
- There shall be five classes of membership, namely:
- Full-LCSW or Doctorate Associate- LMSW 3. Graduate Student
- Affiliate-Retiree or Lifetime 5. Honorary
All members shall be eligible to participate in meetings, scientific and general, of The Idaho Society and its Committees, with the limitation being that student members may not vote.
- Members shall be residents of or employed in the geographic area of the Idaho Society as defined by Article III, with the exception of those in the category of Affiliate membership as defined in Article V, Section 2, f.
- A Full member shall hold a Master’s Degree or Doctorate in Social Work with emphasis on direct service from a graduate school of social work. Full members shall hold a valid LCSW Idaho State license.
- An Associate member is one who holds a Master’s Degree or Doctorate in Social Work, but has not met the requirements for Full membership. Has one vote. Cannot be elected President or Vice President.
- A Student member is one who currently is enrolled in a Master’s or Doctoral degree program with direct service emphasis. At the doctoral level, an applicant may choose either the Student or other appropriate membership status with all rights and privileges of that category.
- An Affiliate member shall be one of the following: (1) a person who has retired from active clinical practice; (2) a person living abroad or in a jurisdiction where no clinical society exists who otherwise qualifies for membership; (3) a person who is a full member of a clinical society in another jurisdiction who wishes to affiliate with the Idaho Society; and (4) a person who is licensed in Idaho and who is an out of state resident. May have one vote. Cannot be elected as President or Vice President.
- An Honorary member is someone who has made significant contributions to the Idaho Society and whom the Board of Directors wishes to recognize for his/her service. There are no professional or educational limitations for Honorary members.
ARTICLE VI: BOARD OF DIRECTORS
- SECTION 1. COMPOSITION OF BOARD
- The Corporation shall be managed by a Board of Directors. Each Director must be a member of the Idaho Society during his/her directorship. The number of Directors constituting the entire Board shall be no less than three. Subject to the foregoing, the number of the Board of Directors may be increased or decreased by action of the President, with consent of the Executive Committee. No decrease shall shorten the term of any Director then in office.
- The Board of Directors shall be terms of 2 years and consist of the elected officers, i.e., President, Vice President, Secretary, Treasurer, Membership Chair, Quarterly Training Chairs, and a minimum of two Members-at-Large.
- Members-at-Large shall be elected to serve for a minimum of one-year terms. Members at large should/may be interested persons who have served on the Board of Directors at a previous time and whose experiences and opinions are valued by the membership.
- Each elected Director shall hold office until the expiration of the term for which he/she was elected, and until his/her successor has been duly elected and/or qualified/recruited, or until his/her prior resignation or removal as hereinafter provided.
- Any or all members of the Board of Directors may be removed as provided in Article XIV.
- A Director may resign at any time by giving a 90 day notice to the President or, if absent, to the Vice President. Acceptance of such resignation shall not be necessary to make it effective. Extenuating circumstances will be considered by the Board.
- SECTION 2. POWERS OF THE BOARD
- The Board of Directors shall, by a vote of majority of those present at scheduled and appropriately notified meetings, be responsible for management and administration of the business and affairs of the Idaho Society and shall have power to do all things it deems necessary for the conduct of the business of the Idaho Society, except such acts as may be required by law or by the Bylaws to be performed by the members.
- The Board of Directors shall designate the bank or banking institutions in which the funds of the Idaho Society shall be deposited, and designate what officers of the Idaho Society shall have authority to sign and issue checks for the funds so deposited, provided, however, that the funds of the Idaho Society so deposited in any bank or banking institution may only be withdrawn upon the signature of the designated officers.
- The Board of Directors may cause to be issued certificates, cards, or other instruments permitted by law evidencing membership in the Idaho Society. Such membership certificate, card, or other instrument shall be non-transferable, and a statement to that effect shall be noted on the certificate, card, or other instrument. Membership certificates, cards, or other instruments, if issued, shall bear the signatures or facsimile signatures of an officer or officers designated by the Board of Directors and may bear the seal of the Idaho Society or a facsimile thereof.
- SECTION 3. MEETINGS OF THE BOARD
- An annual meeting of the Board of Directors shall be held at the regularly scheduled meeting time in June of each year.
- No notice shall be required for regular meetings of the Board of Directors for which the time and place have been fixed. Special meetings may be called by or at the direction of the majority of the Executive Committee, or a majority of the Board of Directors.
- All other meetings of the Board shall be held as necessary throughout the year at such time and place as shall be fixed by the Board.
- Written, oral, or any other method of notice of the time and place shall be given for special meetings of the Board of Directors in sufficient time for the convenient assembly of the Board of Directors. The notice of any meeting need not specify the purpose of such meeting.
- SECTION 4. VACANCIES ON THE BOARD
- In the event of a vacancy in the office of the President, the Vice President shall succeed to the presidency. In the event that the offices of the President and Vice President are vacated simultaneously, the Secretary shall succeed to the presidency, and thereafter the Treasurer. The term of succession shall continue until the next scheduled nominating meeting and be decided upon with members present.
- Vacancies of the elected offices of the Board, other than President, shall be filled by the majority vote of the Board of Directors then in office, although less than a quorum, unless otherwise provided in the Certificate of Incorporation of the Idaho Society. A Director elected to fill a vacancy caused by resignation, death, or removal shall be elected to hold office for the unexpired term of his predecessor.
- SECTION 5. QUORUM
A simple majority of the Board shall constitute a quorum for all regular meetings and special meetings.
ARTICLE VII: OFFICERS
The officers of the Idaho Society shall be a President, a Vice President, Secretary, and Treasurer. The officers of the Idaho Society shall be elected for a term of two years. The officers shall perform the duties described in these Bylaws and by parliamentary authority by the Idaho Society. (see Amendment 5)
ARTICLE VIII: POWERS AND DUTIES OF OFFICERS
- SECTION 1. PRESIDENT
The President shall: As the Chief Executive Officer, preside at all meetings of the general membership and the Board of Directors and shall coordinate the work of the Idaho Society; Be empowered to sign checks and enter into contracts with the consent of the Executive Committee, and where authorized by the Board of Directors, file suits; Represent the Idaho Society by virtue of his/her office between meetings of the Board of Directors; Report to the Board of Directors all important interim actions; Appoint and fix responsibilities of all ad hoc committees with the approval of the Executive Committee; Be responsible for carrying out the directives of the Board regarding assignment of duties and general direction; Be authorized to delegate any of his/her duties to other members of the Executive Committee.
- SECTION 2. VICE PRESIDENT
The Vice President shall: fulfill the duties of the President in his/her absence: assist the President in the performance of any or all of the duties he/she deems necessary. The Vice President becomes President-Elect for the second half of his/her two-year term, assists in chairing the Annual Conference Committee, coordinates student liaisons, and is responsible for the oversight of the Milt Klein Scholarship fund at Boise State University.
- SECTION 3. SECRETARY
The Secretary shall: be responsible for recording all minutes of the Board of Directors’ meetings and Executive Committees’ meetings; carry out duties directed by the President and be prepared to fulfill the duties of the Vice President in his/her absence as clarified in Article 6, Section 4a.
- SECTION 4. TREASURER
The Treasurer shall: be responsible for the receipt and disbursement of the Idaho Society funds, including signing checks, if over $300.00, must also be co-signed by the President or other designee as assigned by the President. Shall be responsible or may delegate responsibility to another member(s) for preparation of the Idaho Society budget for the fiscal year; carry out duties as directed by the President and/or Board of Directors; checks PO box regularly.
- SECTION 5. MEMBERSHIP CHAIR
The Membership Chair shall: be responsible for maintaining e-mail addresses and communicating with the Treasurer on membership; assist in recruitment and membership maintenance activities such as welcome letters, certificates, and other correspondence; conduct the Membership Meeting at the Quarterly Training and attend meetings and trainings for application/recruitment opportunities.
- SECTION 6. QUARTERLY TRAINING CHAIR
The Quarterly Training Chair shall: coordinate speakers, distribute announcements through scholar in residence/web-site, track number of attendees, confirm location and food arrangements, provide CEU certificates and share evaluations with Board Members.
- SECTION 7. MEMBERSHIP AT LARGE (CONFERENCE COMMITTEE, WEB-SITE; HISTORIAN, SCHOLAR IN RESIDENCE, ETC
The Members at Large will be responsible for various duties, including, but not limited to, assisting with the web-site, developing the ISCSW newsletter and other electronic media, working on the nominating committee, being a part of the Conference committee, and assisting with quarterly trainings.
ARTICLE IX: NOMINATIONS AND ELECTIONS
- SECTION 1. NOMINATING COMMITTEE
The Idaho Society shall elect a Nominating Committee to be composed of two members and a chair to serve a term of one year. In the event that there isn’t a Nominating Committee, the Board will function as the Nominating Committee.
- SECTION 2. DUTIES
The duties of the Nominating Committee are to prepare a slate of nominees for the Idaho Society offices of President, Vice President, Secretary, Treasurer, and a slate of nominees for the following offices: Three Members-at-Large of the Board of Directors, Chair, and members of the Nominating Committee. The slate shall include nominees for all elected offices for which there are vacancies.
Additional names of candidates for any elective office may be placed on the ballot by submission to the Idaho Society office of a petition signed by no fewer than five (5) Full members. Such a petition shall be submitted to the Idaho Society office three weeks prior to the mailing of the ballot. The Nominating Committee shall prepare recommendations for nominees for national offices and for other offices as requested by the National Federation Board of Directors.
- SECTION 3. SLATE
The Committee shall submit a slate to the Idaho Society membership for all Idaho Society elective offices and shall set the date for the election.
- SECTION 4. ELECTION
Officers, Members-at-Large, and members of the Nominating Committee shall be elected by the Idaho Society membership prior to the annual meeting in June of the year in which their respective terms expire and shall take office on July 1st of that year.
Ballots shall be submitted to the voting membership by email or in person not less than three weeks prior to the date set for the election. Ballots shall be returned to the Nominating Committee and postmarked no later than the date immediately preceding the day of the election. The Nominating Committee shall validate ballots, act as tellers, and shall certify results of the vote. The highest number of votes elects a candidate. The Board of Directors shall make the decision in case of a tie vote.
ARTICLE X: COMMITTEES OF THE BOARD
A committee consists of a body of persons, authorized to consider, investigate, take action, and report an area of concern to the membership.
- SECTION 1. STANDING COMMITTEES
Standing committees of the Idaho Society may be established as needed by the Board of Directors and by the President with the consent of the Executive Committee. Chairpersons of these committees serve at the direction of the President.
- SECTION 2. EXECUTIVE COMMITTEE
The executive committee shall:
Consist of the President, Vice President, Secretary, Treasurer, and the Immediate Past President serving in an ex-officio capacity at the explicit invitation of the President;
Have the President as its Chair;
Meet upon call of the Chair or upon request of two of its members;
Have power to act on emergency or regular business of the Idaho Society in the interim between meetings of the Board;
A simple majority of the Executive Committee constitutes a quorum, each officer present having one vote or, if absent, make provision for a proxy vote.
- SECTION 3. SPECIAL AD HOC COMMITTEES
Ad Hoc Committees may be appointed by the President with the consent of the Board of Directors for specific assignments to report as specified by the President.
The terms of all Ad Hoc Committee members shall expire with the expiration of the term of office of the President who appointed them, unless otherwise provided for in these Bylaws.
ARTICLE XI: SOCIETY MEETINGS
- SECTION 1. QUARTERLY MEETING
There shall be quarterly meetings of the membership for the purpose of reporting the previous quarter’s activity of the Idaho Society. This meeting shall be held in March, June, September, and December of each year unless otherwise determined by the Board of Directors.
- SECTION 2. SPECIAL MEETINGS
Special meetings of the membership may be held from time to time upon the call of the President or upon request from ten (10) or more members of the Idaho Society.
- SECTION 3. CALLING OF MEETINGS
Every meeting of the membership, whether quarterly or special, shall be called by the President by notice sent by email to the last recorded address of each member and the notice shall set forth the date, place, hour, and subject of such meeting. Said notice to members shall be sent at least 14 days in advance of such meeting.
- SECTION 4. QUORUM
Those members of the Idaho Society who appear for a properly called meeting shall constitute a quorum.
- SECTION 5. PARLIAMENTARY PROCEDURE
At all meetings of the Idaho Society, the conduct of the meetings shall be governed by Robert’s Rules of Order (Revised).
- SECTION 6. ELECTRONIC MEETING
In the event that the Board / Members are unable to meet or there is a need for a special meeting or an emergency meeting, the Board may elect to have an electronic meeting via emailing.
ARTICLE XII: DUES
- SECTION 1. AMOUNT
Dues for members shall be set by the Board of Directors. The Idaho Society dues shall be reviewed annually by the Board in light of fiscal requirements for the Idaho Society operation.
Regularly assessed dues are payable at the time of membership renewal in July of each year. (see Amendment 3)
- SECTION 2. SPECIAL PROJECTS
Funds for special projects may be raised by the Idaho Society with prior approval by the Board of Directors in accordance with accepted procedures of professional organizations.
ARTICLE XIII: AMENDMENTS TO BYLAWS
These Bylaws may be amended in either of the following ways as selected by the Board of Directors:
At any regular or specially called meeting by a two-thirds (2/3) vote of the members present provided the membership has been informed of the proposed changes no less than two weeks prior to the meeting; or
By a mail referendum to which response is required within two (2 weeks subsequent to the mailing date. The proposed amendments must be affirmed by a two-thirds (2/3) vote of those responding. (see Amendment 4)
ARTICLE XIV: REPRIMAND AND REMOVAL FROM OFFICE
- SECTION 1. REPRIMAND
The Board of Directors is empowered to reprimand. Any voting member of the Board may initiate a motion to reprimand any other Board member of the Idaho Society if he/she is felt to be in violation of the National Association of Social Work (NASW) Code of Ethics. The Ethics Committee or Board of Directors will then consider the motion and make recommendations. The member in question shall be provided an opportunity to state his/her case to the Committee or Board during this process of deliberation. Type of action will be determined by the Board. Action to reprimand must be deliberated upon and decided within a 90-day period following the motion to reprimand.
- SECTION 2. REMOVAL FROM THE BOARD OF DIRECTORS
Any voting member of the Idaho Society may initiate a motion to remove from office and officer of the Idaho Society if he/she is felt to be in violation of the Code of Ethics or if they are negligent in their duties. The Board may assess and make their recommendations and/or delegate another body to make recommendations to the Board of Directors. The member in question shall be provided an opportunity to state his/her case to the Board during this process of deliberation. Type of action will be determined by the Board. Action to reprimand must be deliberated upon and decided within a 90-day period following the motion to reprimand.
ARTICLE XV: REMOVAL FROM MEMBERSHIP
Any member failing to pay dues within 90 days of renewal date shall be notified by Membership Chair and will be removed from membership unless other arrangements have been made.
Any member may be removed from membership in the Idaho Society if determined to be in violation of the Social Work Code of Ethics. A special committee would be assigned, comprised of no less than three (3) members, to review, consider, and judge the merits of all such cases. As a part of this process, the member under consideration shall be provided an opportunity to state his/her case to the committee. A formal record of the proceedings, findings, and recommendations of the committee shall be submitted to the Board of Directors. Action to remove must be deliberated upon and decided within a 90-day period following the motion to reprimand. The Board of Directors shall have the discretion to determine whether the findings might merit (a) offering such a member the option of resignation, or (b) notifying the appropriate licensing or criminal authorities of such findings.
ARTICLE XVI: MISCELLANEOUS
- The Idaho Society shall maintain complete and correct records and books of account and shall keep minutes of the proceedings of the members, the Board of Directors, or any committee appointed by the Board of Directors, as well as a list or record containing the names and addresses of all members.
- The Corporate Seal may be in such form as the Board of Directors shall from time to time prescribe.
- The fiscal year of the Idaho Society shall be fixed by the Board of Directors from time to time, subject to applicable law. (see Amendment 2)
ARTICLE XVII: BUDGET
- SECTION 1. APPROVAL
The Board of Directors shall approve a budget for the expenditures of the Idaho Society prior to the beginning of the fiscal year.
- SECTION2. UNBUDGETED EXPENDITURES LESS THE 5%
Any expenditures not in the budget which exceed $500, but are less than 5% of the entire budget, must be approved by the Executive Committee.
- SECTION 3. UNBUDGETED EXPENDITURES MORE THAN 5%
Any expenditures not in the budget which are 5% or more of the entire budget must be approved by the Board of Directors.
AMENDMENT 1. REVISION OF BYLAWS
12/04/2010 from Original Bylaws 03/15/1994
AMENDMENT 2. ADJUSTMENT TO ORIGINAL FISCAL YEAR
The Idaho Society original organization date of March 15, 1994 and the non-profit 501(c)(3) origination date in March, 1994, restored March as the fiscal year as per Article XVI, Section 3.
AMENDMENT 3. ANNUAL DUES RENEWAL PAYABLE MONTH ADJUSTED TO FISCAL YEAR
As per Article XII, Section 1, annually assessed dues were payable in July of each year to renew membership. Renewal of annual membership will be due on the 1st day of March to coincide with the Idaho Society fiscal year and was approved by the Board on March 1, 2014, to begin on the 1st day of March, 2015. Annual Idaho Society memberships will expire at the end of February of each year on the 28th or 29th day, as applicable.
AMENDMENT 4. BOARD COMMUNICATIONS MEDIUM CHANGED FROM USPS TO EMAIL CORRESPONDENCE
As per Article XIII, on the 4th day of June, 2016, a majority of those present at a scheduled Idaho Society membership meeting voted that Board communication and member responses to organizational Bylaws and the Idaho Society operational information could be conducted via electronic media of email rather than mail through the United States Postal Service.
AMENDMENT 5. DIRECTOR
In the absence of a President or Executive Board, the society can have a Director to act in the stead of President until the next election of officers. The society may also hire an executive director should the society become large enough that an Executive Director be necessary.